Executive Administrative Assistant

Bring your organization, judgment, and professionalism to a role that supports senior leadership and enables business success. As an Executive Administrative Assistant, you will manage complex schedules, coordinate critical meetings, and handle travel and expenses with precision and discretion. You'll work in a dynamic environment where priorities shift quickly and confidentiality matters. We value proactive partners who anticipate needs and deliver high-quality support.

As an Executive Administrative Assistant in our organization, you will manage complex schedules, coordinate critical meetings, and handle travel and expenses with precision and discretion.

Job Responsibilities

Manage a complex calendar for a Senior Executive, including prioritization, scheduling, and conflict resolution

Coordinate internal and external meetings, including logistics such as conference rooms, events, and catering

Screen and route incoming calls and requests, prioritizing appropriately and exercising discretion when sharing information

Respond to and follow up on inquiries on behalf of the executive, ensuring timely and professional communication

Coordinate domestic and international travel, maintaining detailed itineraries and trip logistics

Prepare, reconcile, and submit expense reports accurately and on time in accordance with applicable policies

Serve as a point of contact for internal stakeholders, clients, and visitors interacting with the executive's office

Support day-to-day administrative needs and help resolve scheduling or logistics issues as they arise

Required Qualifications, Capabilities, and Skills

Experience providing administrative support to senior leaders in a fast-paced environment

Strong organizational skills with the ability to manage multiple priorities and last-minute changes

Strong attention to detail and ability to execute tasks accurately under time pressure

Strong written and verbal communication skills with professional etiquette

Demonstrated ability to handle sensitive information with discretion and sound judgment

Proficiency in Microsoft Outlook and experience scheduling complex meetings

Ability to work collaboratively with stakeholders at all levels

Strong follow-up skills and a proactive, service-oriented mindset

Preferred Qualifications, Capabilities, and Skills

Experience supporting executive-level leaders or managing high-volume calendars

Experience coordinating international travel and complex itineraries

Experience using expense management tools (e.g., SAP Concur or similar)

Experience coordinating events, town halls, or large meetings

Demonstrated ability to improve administrative processes and workflows

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