Executive Support Assistant

JOB DUCK IS HIRING AN EXECUTIVE SUPPORT ASSISTANT For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview This Executive Support Assistant position offers an opportunity to support daily operations with professionalism, consistency, and commitment to excellence. In this position, you will help maintain smooth communication, organize essential documents, and ensure that clients and vendors receive timely, accurate responses. You will thrive in this role if you enjoy structured systems, appreciate well-maintained files, and take pride in keeping details aligned and tasks completed on schedule. The ideal candidate enjoys learning new tools, supporting a team, and contributing to an organized and efficient workflow. This is a great opportunity for someone who values reliability, clarity, and high-quality work.

Schedule Monday to Friday from 8:00 AM to 5:00 PM PST (USA)

Your Responsibilities Will Include but Are Not Limited To: Reaching out to vendors regarding mail and related matters

Supporting daily administrative tasks as required

Maintaining accurate and properly labeled files

Saving invoices and documents using established filing systems

Following established operational procedures

Sending thank you emails as needed

Sending monthly client bills

What We’re Looking For: At least one year of experience in an Executive Assistant role

Must be able to learn new systems with training provided

Software and tools: standard office software, communication platforms, file management systems

Must understand filing and labeling conventions

Comfortable taking calls

Legal experience is not mandatory

Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)

Quiet, distraction-free remote work environment

What’s In It for You? Monthly compensation starting from 1060 USD to 1150 USD

Paid time off .

Referral and annual bonuses .

Parental leave.

Opportunities for professional development and training

Dedicated support from our team.

A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

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