Executive Assistant (Remote USD)

Overview

Human Resources Operations and Talent Analyst at Vintti | The bridge that makes hiring in LATAM simple for U.S. companies | Bachelor’s in…

Schedule: Full-time | Remote | Alignment with EST (New York)

Salary Range: USD 1500-1900

About the Role

We’re looking for an exceptional Executive Assistant to support the CEO of a fast-growing company based in New York.

This is a key role for someone who thrives in dynamic environments, loves bringing structure to chaos, and knows how to make a leadership team run smoothly.

If you’re based in Latin America, this is the perfect opportunity to work closely with global leadership in a similar time zone.

What You’ll Do

Calendar Management: Protect and optimize the CEO’s time — schedule, prioritize, and coordinate meetings with precision.

Inbox & Communication: Manage email correspondence, respond on behalf of leadership, and keep inboxes running like clockwork.

Drafting & Writing: Craft professional, on-brand messages, emails, and documents.

Operational Support: Anticipate needs, handle logistics, and ensure daily operations run seamlessly.

Meeting Prep & Follow-up: Create agendas, prep briefing docs, and handle action items post-meeting.

Organization & Documentation: Maintain key files and databases across Google Drive, Notion, and other team tools.

Experience: 3–5+ years of experience as an Executive Assistant (preferably supporting Founders or C-levels).

Outstanding organization and prioritization skills — you keep chaos in check.

Problem-solving mindset with a calm approach to time-sensitive challenges.

Tech-savvy with Google Suite, Notion, Slack, and cloud-based tools.

Discretion, professionalism, and impeccable attention to detail.

Nice to Have

Experience in B2B SaaS startups.

Willingness to travel occasionally to NYC.

Familiarity with CRM systems (e.g., Salesforce).

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative and Finance

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