Executive Assistant

Overview

At Doxa, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets Doxa apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

Location: Colombia - Remote

Environment: Colombian and International Teams

Language: Bilingual Role. Advanced English and Spanish

Full-Time 8:00AM – 5:00PM MST (10:00AM- 7:00PM Colombian Time)

Labour Contract - Colombian

The Role

We are seeking out an Executive Assistant to offer essential support to our team. The ideal candidate will be hardworking, reliable, and a great communicator.

Qualifications

Education: Bachelor’s degree in Business Administration, Accounting, Finance, or a related field preferred

Experience: Minimum of 2+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role. Proven experience supporting executives or partners in fast-paced environments, working with international teams and clients is preferred, and exposure to accounting, finance, or professional services firms is a plus.

Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong calendar, inbox, and workflow management skills. Excellent written and verbal communication in English. Ability to manage confidential and sensitive information with discretion. Strong time management and task-prioritization abilities. High attention to detail and accuracy. Quickly adapt to new tools, systems, and processes.

Responsibilities

Answer all incoming calls

Schedule appointments and events for partners

Client offboarding

Workflow software (Karbon) management

Assisting with Initial Client Consultation and Onboarding work items

Collecting signatures from clients via Docusign for Forms 1040 and 1120

Assisting with tax verification, specialty Karbon tasks, and billing for Senior Executive Assistant

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