Executive Assistant

We're Hiring: Executive Assistant to the Chief Marketing Officer (CMO)

On-Site | Colombia, Mexico, Guatemala & Argentina

Schedule: Monday – Friday | 9:00 AM – 6:00 PM EST

Advanced English (C1 Required)

Are you ready to become the strategic right hand of a C-Level executive?

We are seeking a highly organized, proactive, and resourceful Executive Assistant to the Chief Marketing Officer (CMO) to provide high-level executive, operational, and strategic support to one of the company's key leaders.

This is much more than a traditional administrative role. You'll work directly with executive leadership, support cross-functional initiatives, help drive key business priorities, and serve as a trusted partner in ensuring the success of a fast-paced and growing organization.

If you thrive in dynamic environments, enjoy managing complex priorities, and excel at keeping executives and projects moving forward, we'd love to meet you

What You'll Do

Executive Support

Manage complex executive calendars and scheduling priorities

Coordinate domestic and international travel arrangements

Prepare presentations, reports, business summaries, and executive communications

Organize executive meetings, agendas, materials, and follow-up actions

Manage incoming communications and prioritize requests

Handle confidential business and personnel information with discretion

Strategic & Operational Coordination

Track key projects, initiatives, deadlines, and executive action items

Coordinate cross-functional efforts between Marketing, Sales, Product, Operations, HR, and Leadership Teams

Support annual planning, business reviews, executive reporting, and budgeting processes

Monitor project progress and proactively identify risks or bottlenecks

Maintain organized records, reports, and executive documentation

Marketing Leadership Support

Coordinate company events, conferences, customer meetings, and executive presentations

Support marketing leadership communications and departmental initiatives

Assist with vendor management, contracts, purchase requests, and invoice tracking

Gather operational and marketing performance data for executive reporting

Communication & Stakeholder Management

Act as a liaison between the CMO and internal or external stakeholders

Coordinate communication and follow-up on strategic initiatives

Draft executive correspondence, announcements, and meeting summaries

Represent the Office of the CMO professionally and confidently

What We're Looking For

Required Qualifications

5+ years supporting C-Level Executives or Senior Leadership

English C1

Experience managing complex executive calendars and travel arrangements

Strong experience coordinating executive projects and initiatives

Advanced Microsoft 365 skills:

Outlook

Teams

PowerPoint

Excel

Word

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